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How To Stop Software Licensing From Hindering Collaboration

Inefficient licensing arrangements not only cost you time and money - they can also lead to poor teamwork. Here’s how to fix the problem.

Every year, literally trillions of dollars are spent on IT worldwide, and that figure is increasing year on year. Enterprise software plays a significant part in this growth, which isn’t surprising, because arming teams with the right tools is an essential part of any business plan. Without them, effective collaboration is difficult, if not impossible.

But buying software isn’t always as straightforward as it should be. In many organisations, purchasing arrangements aren’t properly organised, leading to fragmented or unbalanced deployments.

This can then have a knock-on effect on other facets of a business, leading to wasted funds and poorly equipped teams. The solution is to get your licensing in order.

Inefficient Licensing

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As an Atlassian Platinum Solution partner, Clearvision has helped optimise the licensing arrangements of many large organisations using Atlassian tools. In some cases, we’ve found hundreds of instances of the same solutions, but without any kind of central strategy or even an inventory.

This lack of clarity is not only inconvenient and messy; it could actually be costing companies money. For a start, paying for hundreds of separate instances will be more expensive than bulk purchases. Furthermore, it makes the task of ascertaining your assets much more complicated than it needs to be.

The solution, of course, is to go through your licensing arrangements with a fine-toothed comb, weeding out inefficiencies and generally getting everything in order. Once you’ve achieved full visibility, you can look at consolidating and co-terming your licensing. Renewals will be easier, you’ll know which members of your team have what software, and everything will be much easier to manage.

With this information, you can build a full inventory, saving you time, money and a chunk of your sanity.

Better Teamwork


Getting your house in order like this has additional benefits. You might find team members have left, yet you’re still paying for their software, or you might discover that your team is using out-of-date versions, leaving you vulnerable.

On top of this, one of the key advantages of organising your software deployments is that it could actually improve productivity and collaboration.

For example, your team might not be using their tools to their full potential, because they’re not adequately trained. Once you’ve built a clear picture of your solutions, you can start thinking about getting the appropriate training, without wasting time and money on training courses you don’t need because of uncertainty around your requirements.

Having your team members all using the same tools also means they’re on the same page. Communication and collaboration become easier as a result, and that can only be good for business. It also enables organisations to make clear-cut decisions about which software is and isn’t permitted, which has obvious security benefits.

The Result

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Optimising your licensing is a potentially herculean task, but it’s well worth it. Being able to see what you own enables you to see what’s working and what’s not, and to make savings in a number of key areas, including training.

It might take a while, but you and your teams will appreciate the difference it makes.

As much as you might want to inject some sanity into your software licensing arrangements, you might not actually have the time or the resources to do so.

Thankfully, Clearvision can help. Our Licensing Efficiency Report is designed to shed light on Atlassian software deployments, enabling us to make recommendations for improvements. Download our guide below to find out more.

Licensing Efficiency Report

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Anthony is a writer, proofreader and technology enthusiast. He has an on-off (mostly off) relationship with Twitter, and an on-off (mostly on) relationship with ice cream.